Career Opportunities

CURRENT OPPORTUNITIES

UPDATED: October 2019

AN EQUAL OPPORTUNITY EMPLOYER:

It is Families Forward’s policy to provide an equal employment opportunity for all applicants regardless of race, color, religion, age, sex (including pregnancy, gender identity and sexual orientation), national origin, disability or genetic information, veteran status, or any other protected characteristic as established by law. Families Forward hires only U.S. citizens and Non-citizens who are legally authorized to work in the United States.

POSITION:         FINANCE MANAGER      

SUPERVISOR:      CHIEF OPERATING OFFICER

SUPERVISES:       NONE

FLSA:                 EXEMPT

Position Summary:

The Finance Manager serves as an integral role in the implementation of a strategic, multi-faceted financial management system that ensures smooth operations of the organization.  The Finance Manager performs challenging professional work in maintaining the finance functions of Families Forward, including payroll and accounts payable, preparing grant invoices and assisting with general administrative operations.

The Finance manager works in partnership with the CEO, Chief Operating Officer (COO), Families Forward leadership and Board of Directors to identify issues and propose solutions to problems, making sound decisions for long-term success.

All of these duties are fulfilled in alignment with Families Forward’s high performing culture and core agency values of Respect, Integrity, Champion, Collaborative and Excellence, as well as in support of Families Forward’s team-based environment in which all staff work together toward a shared vision and goals.

 

Responsibilities:

Finance

Operates and maintains automated accounting system, including posting to journals, general ledger and subsidiary ledgers, including revenue receipts and adjusting journal entries.  Prepares invoices as requested for program staff.

Operates and maintains accounts payable system, including coding, entering, editing, posting and distributing accounts payable.  Contacts vendors to follow-up and resolve any invoice questions or discrepancies.  Distributes list of AP checks to Leadership Team.

Operates and maintains automated payroll system.  Ensures proper payment and reporting of pension contributions and tax payments.  Prepares quarterly and annual payroll tax returns.

Reconciles monthly credit card statements, makes credit card payments and records entries in the general ledger.

Prepares monthly budget-to-actual reports, balance sheets and trial balance reports for distribution to COO, Leadership Team and Board Finance Committee.

Works with COO and program managers to prepare private and governmental grant invoices and monitor payments/revenue to ensure continued cash flow.

Assists with preparation of agency and grant-specific budgets, and budget modifications.

Reconciles bank statements and reviews them with the COO and/or the CEO.

Maintains fixed asset vehicle, equipment and furniture inventory.

Prepares other financial, tax, lobbying, insurance and related business documents and files them in a timely manner.

Prepares for the annual audit by preparing reconciliation schedules; assists COO with auditor questions and requests for information.

Administration

Works with corporate insurance agent on annual policy review and renewal; presents coverage report to Board of Directors.

Works with new employees to complete required paperwork for hiring, payroll tax withholding, direct deposit and employment eligibility verification; completes required new hire reporting.

Coordinates completion and submission of background check forms.

Interfaces with building agent and maintenance staff on office space issues; coordinates equipment maintenance; maintains postage machine.

 

Performs related duties and responsibilities as assigned.

 

Values-Based Success Criteria:

Earns trust and respect through consistent honesty and professionalism; works proactively to identify and solve problems.

Dependable and responsive to requests; makes timely, informed decisions that consider the facts, goals, constraints, and risks; plans and organizes work effectively.

Diligently attends to details and pursues quality in setting priorities, accomplishing tasks and meeting deadlines.

Synthesizes complex information and communicates clearly.

 

Required Experience and Education:

College graduate or equivalent; five years or more of experience in a public or private accounting environment.  Experience with non-profit organizations and government funding sources preferred.

Experience working with automated accounting systems; fund accounting experience preferred.

Knowledge, Skills, and Abilities:

Thorough knowledge of accounting principles and financial reporting systems, especially as they relate to non-profit organizations and government funding.

Ability to accurately prepare and check complex financial systems and prepare financial reports.

Ability to maintain complex financial records.

Thorough knowledge of IBM-compatible personal computers and the use of basic word processing, spreadsheet and database software such as Microsoft Word and Microsoft Excel.

Ability to plan, prioritize and work independently, with minimal supervision.

Ability to type accurately and at a reasonable rate of speed.

Ability to communicate effectively, both orally and in writing.

Ability to establish and maintain effective working relationships as a part of a diverse team.

Ability to troubleshoot problems.

Licensures, Certifications and Endorsements:

Possession of a valid Virginia Driver’s license

AN EQUAL OPPORTUNITY EMPLOYER:

It is Families Forward’s policy to provide an equal employment opportunity for all applicants regardless of race, color, religion, age, sex (including pregnancy, gender identity and sexual orientation), national origin, disability or genetic information, veteran status, or any other protected characteristic as established by law. Families Forward hires only U.S. citizens and Non-citizens who are legally authorized to work in the United States.

To apply, send letter of interest and resume to Laura Darling.

POSITION:         TECHNICAL ASSISTANCE QUALITY ASSURANCE SPECIALIST      

SUPERVISOR:      Healthy Families Virginia Director

SUPERVISES:       NONE

FLSA:                 EXEMPT

Position Summary:

The Technical Assistance and Quality Assurance Specialist ensures model fidelity and compliance by monitoring quality assurance, supporting professional development, and facilitating and guiding continuous quality improvement efforts to the Healthy Families Virginia affiliates; one of the three home visiting models under the Families Forward umbrella. 

The position is responsible for working with agency leadership and program staff in planning and conducting QA/QI activities for his/her assigned program/region. Also the TA/QA is responsible for reviewing standards, policies, and procedures, as well as evaluating the program’s effectiveness and adherence to model standards and develop corrective action/improvement plans if necessary. The Technical Assistance and Quality Assurance Specialist also ensures compliance with contract/grant terms, licensing, certifications, and accreditation standards. In addition, he/she is responsible for monitoring data collection and utilization of fiscal resources relative to assigned service contracts.  

All of these duties are fulfilled in alignment with Families Forward’s high performing culture and core agency values of Respect, Integrity, Champion, Collaborative and Excellence as well as in support of Families Forward’s team-based environment in which all staff work together toward a shared vision and goal.

 

Responsibilities:

Serve as a liaison and subject matter expert for Healthy Families America Best Practice Standards.

Provide mentoring/coaching to agency leadership, site directors/managers and program staff to support their understanding and implementation of the Healthy Families America Best Practice Standards.

Provide leadership and monitoring of program operations including but not limited to: management, supervision, documentation, quality assurance, quality improvement, service delivery, board development, resource development, and community collaboration.

Foster engagement with agency leadership to strengthen and optimize the experiences that Families Forward offers affiliated programs and community partners.

Facilitate regular communication and support through telephone contacts, electronic mail, webinars, video conferencing, and/or mailings.

Conduct an annual quality assurance site visit for each assigned program/region per required model standards and provide a written report within 2-3 weeks of the site visit.

Work with other TA/QA’s to assure consistency among programs and the maintenance of delivering high quality services.

Maintain documentation, reports, and necessary follow materials needed for the HFA Central Administration site visit.

Complete reports and statistical analysis of activities as required. 

Review program’s quarterly and annual progress reports to ensure the expectations of funders, partners, constituents, clients, and other stakeholders are consistently met.

Work collaboratively with our Early Impact Virginia team to identify trends and challenges, forecast opportunities, develop new approaches and make system recommendations where appropriate.

Attend and actively participate in all team and staff meetings.

Facilitate regional networking meetings for Supervisors, Family Support Workers and Family Resource Specialists.

Represent Families Forward Virginia/Healthy Families Virginia, as requested, on statewide groups and organizations.

Develop and implement standards and protocol for monitoring and quality improvement;

Other duties as assigned

 

Value-based Success Criteria:

Possess a problem solving approach to organizational challenges and help maintain an environment supportive of the same.

Serve as an open and available resource to colleagues across the organization and align with Families Forward’s culture of proactive management.

Embrace an “all hands on deck” work environment where everyone is vital to its success and there is a sense of both individual ownership and shared purpose.

Adopt a proactive approach to setting and maintaining an organizational culture that is positive, professional, respectful, inclusive, energetic and constructive.

Take calculated risks to improve performance, experiments with new ideas, methodologies, and procedures.

Build and maintain strong relationships with a wide array of allies and partners

 

Knowledge, Skills, and Abilities:

Strong written and oral communication skills with a wide range of audiences.

Experience with group facilitation, training, supervision and team development.  

Comprehensive knowledge of program planning, organizational structure, and administrative operations.

Ability to plan and implement quality enhancement or quality improvement initiatives.

Ability to analyze and apply policy into program implementation strategies.

Ability to be comfortable working in an open office environment, which fosters critical collaboration among colleagues.

Experience and expertise in culturally appropriate practices.

Possess a strong background in working with diverse coalitions to advance common goals and have experience and/or a demonstrated interest in facilitation and strategy development.

Ability to develop thoughtful leadership around specific topics and/or emerging practice areas in the field.

Knowledge and experience proficient in Microsoft Office applications.

Ability to manage multiple projects/responsibilities simultaneously.

Ability to think conceptually and deal decisively with practical matters.

Ability to navigate in a fast-paced, outcomes-driven and non-profit environment.

Ability to travel up to 4-8 days per month with some overnights.

 

Required Experience and Education:

Master’s Degree in Human Services or equivalent experience required

A minimum of five years of program management experience in a nonprofit, government, or philanthropy organization serving children and families.

A minimum of three years of human service administration, program coordination, professional and systems development within a home visiting program.

Experience with program evaluation quality assurance and continuous quality improvement.

Experience with various presentation technology, software and platforms.

 

Licensures, Certifications and Endorsements:

Possession of a valid Virginia Driver’s license, vehicle for travel and vehicle insurance.

Must complete required trainings by Healthy Families America.

Must complete HFA Peer Reviewer Training after one year of employment, and complete two HFA Peer Review visits annually thereafter.

 

AN EQUAL OPPORTUNITY EMPLOYER:

It is Families Forward Virginia’s policy to provide an equal employment opportunity for all applicants regardless of race, color, religion, age, sex (including pregnancy, gender identity and sexual orientation), national origin, disability or genetic information, veteran status, or any other protected characteristic as established by law. Families Forward Virginia hires only U.S. citizens and Non-citizens who are legally authorized to work in the United States.

To apply, send letter of interest and resume to Reagan Eshleman .

Copyright © 2018 Families Forward Virginia. All Rights Reserved.

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8100 Three Chopt Rd. Suite 212

Richmond, VA 23229

(804) 359.6166

info@FamiliesForwardVA.org